We build your account from your existing lists.
Send us your staff list and your clients. We import them, so you start with your real roster.
Know who’s working tonight, without chasing anyone.
Staff Buddy is scheduling software for event staffing agencies. Post the event, offer the shifts to the right people and watch them accept in the app. Your staff get every update in their own language.
Run your agency from one board instead of fifty group chats.
Offer a shift, see who accepted and push changes to everyone on it. Your staff get a free app in their own language, and their numbers stay private.
Staffing software that keeps up on a busy Friday.
Quick screens for your office, an app in your staff’s own language and month-to-month terms. We import your data, and you run both side by side until your contract ends.
9-minute video. We’ll ask for your email first.
Already on staffing software?
Staff Buddy keeps up on a busy night, the staff app speaks your workers’ language, and the contract is month to month. We import your data and you run both until your current contract ends.
Friday, 4pm. The client wants two more bartenders.
In the group chat
You post the shift. A few people reply, some just react, and you scroll back through the thread to work out who actually said yes. Then you copy the names into the spreadsheet and text the venue.
Who’s free tonight?
maybe
I can do 8?
did anyone confirm?
++
Anyone confirmed?
In Staff Buddy
You add two bartender slots to the event. Staff Buddy suggests people who have worked that venue before. You send the offer, they accept in the app, and their names appear on the event.
Your office, your staff and your clients, all looking at the same event.
Your clients get their own view of the same event, with your agency name on it and no phone numbers in it.
The office sees every shift at a glance.
Every event sits on one board, grouped by status, so you see what still needs people. When you fill a shift, Staff Buddy puts the people who show up on time, know the venue or were asked for by your leads at the top. You can also type a request like a text message, and the assistant drafts the event for you to check.
See the back office
Hudson Yards Roof4 staff · Jamie leading
Live
Hey team, uniform is black on black. Doors at 23. Jamie · 21:34
Bar entrance is the back stairs, security will buzz you. Jamie · 21:34
On the train 👍 Sarah · 22:08
Marcus running 10 late Sarah, you good to cover his first hour? Jamie · 22:51
Yes, already here Sarah · 22:52
An app your staff will actually open.
Staff accept shifts in the app and find the address, call time, dress code and parking in one place. They clock in at the venue, even on a weak signal. The app is free for them and works in English, Spanish, German, Portuguese, and French.
Each shift gets its own chat. It opens the day before and closes after wrap, and nobody can see anyone else’s phone number.
See the staff appGetting started is one conversation and a list.
Most of the work is ours.
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Your staff and your clients, in whatever shape they are in now. We build the account from them, so you open it on your real roster.
Send us your lists.
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Add an event, send the offers, and watch people accept in the app. Nothing for your office to install, nothing for your staff to buy.
Offer your first shifts.
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Run Staff Buddy next to WhatsApp or your current software for as long as you need, and stop when it stops being useful.
Keep the group chat until you’re ready.
You pay for the people who work your events, month to month, with SMS included and no annual contract.
Get a quoteSwitching is on us.
Month to month.
There’s no annual contract and you can cancel with 30 days’ notice. SMS is included in the price.
Your data stays yours.
Export everything at any time, free. Forever. If we ever shut Staff Buddy down, you get 90 days’ written notice.
Already on staffing software?
Staff Buddy keeps up on a busy night, the staff app speaks your workers’ language, and the contract is month to month. We import your data and you run both until your current contract ends.
What our pilot agencies say.
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The app was super quick and our staff actually used it. We had fewer chats, fewer missed check-ins and fewer follow-ups after we started using Staff Buddy.
Adam, United States, 150 active staff members
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We were surprised by how quickly our requests were implemented. With our previous provider we had to wait six months or more. Here everything was done within our three-month pilot.
Alicia, United Kingdom, 78 active staff members
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We ran around 300 events during our pilot, and it became our new way of working. Auto-assign works, and the client portal was a really valuable addition to our flow.
Victoria, Canada, 350 active staff members
Questions agencies ask.
How much does it cost?
It depends on how many staff you have. Tell us about your agency and we’ll send a quote within one business day. Plans are month-to-month, with everything included.
Contact salesWill my staff actually use it?
The app is free for them. Shift offers and changes also go out by email and SMS, so someone who rarely opens the app still hears about them.
How it worksWe run everything on WhatsApp. Why change?
Keep WhatsApp for chatting if you like. Staff Buddy handles the part a group chat is bad at: who accepted which shift, what changed and who has clocked in. Personal numbers also stay private.
Do you support WhatsApp?
WhatsApp notifications for staff are coming soon.
How it worksHow long does setup take?
Most of the work is ours. We import your staff and clients, and you run both side by side until you’re ready.
We’re on staffing software with a contract. Can we switch?
Yes. Run both side by side until your contract ends, and we’ll have your data in Staff Buddy before then.
Which languages does the staff app support?
The Staff Buddy app is available in English, Spanish, German, Portuguese, and French.
How it worksWhere is our data stored?
Your data is hosted in the United States (East).
Your data is hosted in the European Union (Amsterdam).
Your data is hosted in Southeast Asia (Singapore).
Read about securitySee the whole product in 9 minutes.
If you’d rather talk it through, book a call with the founder and bring your own events.